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English for Emails: The Basics

We know that sometimes it can be hard to know exactly what to write in English, so we have provided you with a list of formal and informal English phrases perfectly suitable for writing English emails.

Formal/Neutral
Informal
Name
Dear Mr/Mrs/Ms Jones
Dear Anna
Hi/Hello Jenny
Jenny, … (or no name at all)
Previous contact
Thank you for your email of…
Further to your last email,…
I apologise for not getting in
contact with you before now.
Thanks for your email.
Re your email, …
Sorry I haven’t written for ages,
but I’ve been really busy.
Reason for writing
I am writing in connection with .
I am writing with regard to…
In reply to your email, here are..
Your name was given to me by
We would like to point out that.
Just a short note about…
I’m writing about…
Here’s the… you wanted.
I got your name from …
Please note that…
Giving information
I’m writing to let you know that
We are able to confirm that…
I am delighted to tell you that…
We regret to inform you that…
Just a note to say…
We can confirm that…
Good news!
Unfortunately,…
Attachments
Please find attached my report.
I’m sending you… as a pdf file.
I’ve attached…
Here is the … you wanted.
Asking for information
Could you give me some information about..
I would like to know…
I’m interested in receiving/finding out…
Can you tell me a little more about
I’d like to know…
Please send me…
Requests
I’d be grateful if you could…
I wonder if you could…
Do you think I could have…?
Thank you in advance for your help in this matter.
Please could you…
Could you …?
Can I have…?
I’d appreciate your help on this.
Promising action
I will…
I’ll investigate the matter.
I will contact you again shortly.
I’ll…
I’ll look into it.
I’ll get back to you soon.
Offering help
Would you like me to…?
If you wish, I would be happy to…
Let me know whether you would like me to
Do you want me to…?
Shall I…?
Let me know if you’d like me to…
Final comments
Thank you for your help.
Do not hesitate to contact us again if you
require any further information.
Please feel free to contact me if you have
any questions. My direct line is…
Thanks again for…
Let me know if you need anything
else.
Just give me a call if you have
any questions. My number is…
Close
I am looking forward to… (+-ing)
Give my regards to…
Best wishes
Regards
Looking forward to… (+-ing)
Best wishes to …
Speak to/See you soon.
Bye (for now)/All the best

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